Certificate and document validity
A practical foundation for tracking expiry dates across STCW certificates, medical records, passports and visas.
Read the guide
The operations platform for maritime companies
Manage your fleet, crewand safety recordson one platform.
From crew and rotation to planned maintenance, from procurement to ISM records — ship and office work on the same data. Even when the ship is offline.
Works offline on board · Turkish and English · Vessel-scoped permissions
Key modules
INTERNATIONAL FRAMEWORKS
Your records are structured around maritime’s core requirements.
- STCW
- MLC 2006
- ISM Code
- MARPOL Annex VI
- IMO DCS
- EU MRV
- CII
Pelastra is not a certification body; it helps you keep records in line with these requirements and stay ready for inspection.
WHY PELASTRA
One shared record for ship and office instead of scattered spreadsheets.
Today
- Document dates tracked across separate Excel files
- Forms and reports lost in email threads
- Rotation decisions made over phone calls and notes
- Collecting records before an inspection takes days
With Pelastra
- One record: everyone sees the same current data
- Records entered on board are reviewed and approved ashore
- Rotation is planned with document and training checks
- Records are ready and traceable when the inspector arrives
PRODUCT
Three areas, one platform.
Pelastra is organised into the same three areas as the company panel menu. Every user sees the screens their role allows.
Put the right person on board, with the right documents, at the right time.
Your workforce, documents and training requirements live in the same record as the rotation plan. Gaps become visible before an assignment is approved.
Crew
- Sea and shore staff in one roster
- Document matrix and expiry alerts
- Training and competency matrix
- Monthly appraisals
- Personnel calendar and leave records
Crew wages
- Wage agreements and scales
- Monthly wage runs and payslips
- Vessel cash expenses
- Bank statement matching
Data shown in the screens is illustrative.
Rotation
1Drag-and-drop planning
Shift an assignment on the timeline or move it to another vessel; preview the impact, apply on approval.
2Candidate suggestions
Available candidates with valid documents are ranked for each open position.
3Rest period rule
Warns before approval when the rest between contracts gets too short.
4Training and document checks
Approval stops, or requires a reasoned override, when a mandatory certificate is missing.
5Crew change view
Who signs off, who joins and whether they are ready — per port call.
6Pre-joining
Joining and sign-off checklists with owners and due dates.
7Joining pack
Instructions, port notes, agent details and documents on the seafarer’s phone.
8Ticket quote tracking
Compare agency quotes on one screen and select; follow refunds and invoices.
SHIP ↔ OFFICE
Records are captured on board even without internet.
The vessel app runs in the browser and can be added to the home screen. Records are entered without waiting for a connection and reach the office in order once it returns.
01
Recorded on board
An officer or rating enters the record on a phone or tablet; it waits on the device, encrypted.
02
Sent when connected
Records are delivered in the order they were written; large files resume where they left off.
03
Reviewed and approved ashore
Incoming forms, reports and requisitions land in the right team’s queue; decisions flow back to the ship.
04
Fleet overview updated
Overdue records, expiring documents and open work are prioritised in one list.
Records that work offline
- Work and rest hours
- Safety forms
- Incident reports
- Maintenance work orders
- Vessel reports
- Purchase requisitions
- Stock movements
PLATFORM
Built for company-wide use.
Vessel-scoped roles
Crew manager, technical manager, superintendent or accountant — each role can apply company-wide or to selected vessels.
Activity log
See who changed which record, when and how.
Fleet overview
The answer to “what needs my attention today?”: alerts from every module in one list.
Fleet analytics
Vessel benchmarks, compliance and readiness scores, KPI series over time.
Excel import and export
Bulk imports are validated first; reports export to xlsx and PDF.
Turkish and English
The interface is bilingual; notifications are sent in each user’s chosen language.
INTEGRATIONS
Works with the files and systems you use today.
Excel (xlsx)
Equipment trees, maintenance jobs, the spare parts catalogue and training rules import in bulk; reports export to Excel.
ECDIS route (RTZ)
The planned voyage route is uploaded from ECDIS as an RTZ file.
Bank statements
Wage payments are matched to payslips from MT940 or camt.053 statements.
UN/LOCODE
Port calls and vessel reports use standard port codes.
PDF output
Document matrix, statement of facts, payslips, joining packs and emissions summaries export to PDF.
Email
Requests for quotation and orders go to suppliers by email; attachments in replies are linked to the record.
SECURITY AND DATA
Sensitive crew data, protected the way it should be.
Personal data is processed under Turkish data protection law (KVKK); separate explicit consent is collected for special categories such as health data.
Permission-based access
Every screen and action is gated by role permissions, enforced on the server.
Identity masking
Document numbers and contact details are hidden from users without the right permission.
Encrypted offline store
Records waiting on board are encrypted on the device with a per-user key.
Sensitive access log
Access to data such as health and bank details is logged separately.
FOR SEAFARERS
Your documents, sea service and career in one profile.
Seafarers manage their documents, sea service and CVs with a free account. If their company uses Pelastra, they also see their on-board tasks, joining packs and payslips from the same account.
- Document and certificate expiry tracking
- Seafarer CV and career insights
- Time-limited, revocable profile sharing
- Offline task records on board
MARITIME KNOWLEDGE CENTRE
Clear, practical guidance for career and operational decisions.
Pelastra’s specialist resources break common topics such as document validity, seafarer CVs and vessel records into understandable steps.
Building a seafarer CV
How to turn sea service, competencies, education and experience into a clear professional profile.
Read the guideUnderstanding vessel records
A vessel guide explaining IMO numbers, ship types, flags and essential technical records.
Read the guideFAQ
Frequently asked questions
What is Pelastra?
Pelastra is a web-based operations platform where maritime companies manage crew and rotation, fleet operations and safety processes, and seafarers manage their documents, sea service and CVs — all on the same platform.
Does it work on board without internet?
Yes. The vessel app runs in the browser and can be added to the home screen. Work and rest hours, safety forms, incident reports, maintenance work orders and vessel reports are stored encrypted on the device while offline and reach the office in the order they were written once a connection returns.
Which modules are available?
Crew and Rotation (personnel, document, training and competency matrices, rotation, crew change, pre-joining, ticket tracking, crew wages), Fleet and Operations (planned maintenance, procurement and stock, vessel reports, itinerary, emissions reporting, commercial operations, document centre) and Safety and Compliance (ISM records, safety forms, incidents, NCRs and audits, work and rest hours).
Can we import our existing data?
Equipment trees, maintenance jobs, the spare parts catalogue and training rules can be imported in bulk with Excel (xlsx) templates. Imports are validated first; if any row has an error, nothing is written and all errors are listed together.
How do we control who sees what?
Panel users are assigned roles, which can apply company-wide or be limited to selected vessels. Sensitive fields such as identity and document numbers are hidden from users without permission, and every change is kept in the activity log with who and when.
How do seafarers use Pelastra?
Seafarers manage their documents, sea service and CVs with a free account. If their company uses Pelastra, they also see their on-board records, joining packs and payslips from the same account.
Let’s set up Pelastra for your fleet together.
In a short call we listen to your needs and show the modules you care about, live.