TICKET QUOTE TRACKING
Crew travel quotes, selection and invoices on one screen.
Passengers on a ticket request are linked to their rotation assignments; agency quotes are collected on one screen and scored by the same rules. Once ticketed, the travel record is linked to the plan, and refunds and invoices stay on the same request.
THE PROBLEM
Sound familiar?
- Agency quotes get lost in email threads
- Quotes in different formats are compared by hand
- Nobody can tell which ticket belongs to which assignment
- Refund and invoice differences are noticed at month end
CAPABILITIES
From request to invoice
Plan-linked requests
Passengers are linked to their rotation assignments; requests are edited while in draft and copied to start a new one.
Quote comparison
Flight legs, connections, total duration and price per person side by side; the best price is highlighted within each currency.
Scoring
Quotes are scored with weights your company sets; missing information counts as neutral, and quotes that break a rule are excluded but still selectable.
Selection and ticketing
The selected quote is ticketed; a travel record is created for each passenger and linked to the rotation plan.
Refunds and invoices
Refund records after ticketing, invoice records and a warning on differences between quote and invoice.
Agency management
Your agencies, contact details and scoring weights are defined company-wide.
PROCESS
How it works
- 01
Open the request
Enter passengers, route and dates; choose which agencies to get quotes from.
- 02
Compare quotes
Add incoming quotes to the request; compare by score and price and select.
- 03
Follow ticket and invoice
Once ticketed, the travel record links to the plan; refunds and invoices stay on the request.
WHO IT’S FOR
Who uses it?
Crewing officer
Requests, quote entry, selection and ticketing.
Crew manager
Agencies, scoring settings and travel cost.
Accounting
Recording ticket invoices and checking differences.
FAQ
Frequently asked questions
How are quotes in different currencies compared?
No exchange rates are applied; quotes are compared within their currency and the best price is highlighted separately for each currency.
Which time zone are flight times shown in?
Departure and arrival times are shown in the airport’s local time; total travel time is calculated separately.
What if the plan changes after ticketing?
After ticketing, a refund record is entered and the request closes. For a new need, the request is copied to open a new one.
Can we reimburse travel costs to the seafarer?
Yes. A reimbursable ticket is flagged on the travel record; payment is recorded as paid in cash or added to crew wages as a line item.
Bring crew travel onto one screen.
Let’s set up the flow around your agencies and approvals together.