PLANNED MAINTENANCE SYSTEM (PMS)
Planned maintenance: work orders closed on board, verified ashore.
Equipment tree, counters, calendar or running-hour jobs and work orders in one system. Officers complete jobs on board without internet; the office follows overdue work, postponements and parts cost.
THE PROBLEM
Sound familiar?
- The maintenance plan sits in spreadsheets on board; the office can’t see status
- Running-hour jobs are missed because counters aren’t tracked
- Postponements are agreed off the record
- Nobody knows which part was used on which job
CAPABILITIES
All of maintenance in one system
Equipment tree
A hierarchical equipment structure per vessel, critical equipment flags and operating status; bulk import from Excel.
Calendar and counter jobs
A job can follow a calendar interval, running hours or both; the next work order opens automatically on completion.
Work order flow
Planned, in progress, done, verified. The completion report cannot be changed afterwards.
Postponement approval
Postponement requests go to the office; a risk assessment is mandatory for critical equipment.
Equipment certificates
Equipment certificates are tracked with their expiry; renewal is suggested when the related job is completed.
Parts and cost
Parts used are drawn from vessel stock; an annual parts cost report by currency.
Data shown in the screens is illustrative.
PROCESS
How it works
- 01
Define equipment and jobs
Import the equipment tree and maker job lists with Excel templates; validated first — if any row fails, nothing is written.
- 02
Execute on board
Officers start and complete work orders, draw parts from stock and report breakdowns — even offline.
- 03
Follow ashore
Overdue work, postponement requests and jobs awaiting verification collect on the fleet overview.
WHO IT’S FOR
Who uses it?
Technical manager
Fleet-wide maintenance plan, postponement decisions and cost.
Superintendent
Work orders and equipment status on assigned vessels.
Chief engineer and officers
Work orders, counter readings, breakdowns and verification.
FAQ
Frequently asked questions
Do you support running-hour maintenance?
Yes. A job can follow a calendar interval, a counter interval or both. Counter readings cannot go backwards; a replaced counter is recorded with a reset note. Main engine hours from daily reports can feed counters.
Can we import our existing PMS data?
Equipment trees and maker job lists are imported with Excel templates. Imports are validated first; if any row has an error, nothing is written and the errors are listed.
Can work orders be closed on board without internet?
Yes. Start, completion, postponement requests and breakdown reports wait encrypted on the device and are sent in order once connected.
Who verifies the work?
Verification is done by the master or chief engineer; the person who did the job cannot verify it. Verified work orders are locked.
Move your maintenance plan to Pelastra.
Let’s plan how to start from your equipment list together.