CERTIFICATE & DOCUMENT VALIDITY TRACKING

Manage the validity of every professional document on one course.

Pelastra helps you track validity dates for every professional document you add—from STCW competencies and medical certificates to seaman’s books, passports, visas and role-specific records—on one clear timeline.

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DOCUMENT TIMELINE

Current status

STCW Basic Safety

Current

Medical Certificate

Approaching

Seaman’s Book

Current

Visa Record

Review

Follow approaching document dates in one view.

ONE CLEAR VIEW

See what expires next before the final day arrives.

Replace scattered files and personal notes with one profile for document type, issuing authority and validity dates. Make approaching deadlines visible so renewal preparation can begin earlier.

01

Central document records

Organise certificates and documents used throughout your maritime career.

  • Document type
  • Issuing country or authority
  • Issue and expiry dates
02

Validity tracking

Distinguish current, approaching and expired records on one timeline.

  • Upcoming dates
  • Expired documents
  • Current record status
03

Smart reminders

Notice approaching dates earlier and prepare for renewal.

  • Advance notification foundation
  • Document-level tracking
  • Critical date visibility
04

Connected career profile

Manage documents alongside sea service and CV information.

  • CV-ready record structure
  • Competency overview
  • Less repeated data entry

TRACKED RECORDS

One structure for documents critical to a maritime career.

STCW and competency certificates

Basic and advanced training, competency documents, endorsements and role-specific records.

Seaman’s book

Professional identity and sea-service document information.

Medical examination

Dates and authority details for medical fitness documentation.

Passports and visas

Validity dates for documents used to travel and join assignments.

Training and company documents

Additional records linked to a role, vessel type or company requirement.

HOW IT WORKS

Structured document tracking in three steps.

  1. 01

    Add the record

    Save document type, authority and date information to your profile.

  2. 02

    Review the timeline

    Follow current, approaching and expired records in one view.

  3. 03

    Prepare for renewal

    See approaching requirements and plan the official renewal process in time.

INDIVIDUAL AND COMPANY

The same dependable record structure for seafarers and companies.

For seafarers

Manage certificates, medical and travel documents alongside your career profile.

Seafarer features

For maritime companies

Track crew documents, approaching dates and readiness in one operational view.

Company features

Certificate and document guides

Explore document types, validity tracking and renewal preparation in greater detail.

All guides →
01

What Are STCW Certificates? | Seafarer Guide

Understand core STCW certificate groups, competency records and the information needed for organised maritime document tracking.

02

How to Track Seafarer Certificate Expiry Dates

Build a practical system for tracking issue, expiry and renewal dates across seafarer certificates and maritime documents.

03

Seafarer Medical Certificate Renewal and Tracking

Review essential steps for tracking seafarer medical certificate dates, approved provider information and renewal preparation.

04

Seaman’s Book and Essential Seafarer Documents

A practical guide to organising seaman’s books, passports, visas and essential documents used when joining a vessel.

FREQUENTLY ASKED QUESTIONS

Essential answers about certificate and document validity tracking.

Which documents can Pelastra track?

Profiles can hold STCW and competency certificates, seaman’s books, medical examinations, passports, visas and other role-specific document records.

Does Pelastra issue or validate certificates?

No. Pelastra is a digital platform for organising records and dates; it does not issue certificates or make official validity decisions.

Where should renewal requirements be verified?

Always check the current official requirements of the issuing administration, training provider, flag state or employer.

Can certificate records be used with a CV?

Keeping document and career data in the same structure makes current information easier to use when preparing a CV.

Can companies track crew documents?

The company view is designed to centralise crew certificate and mandatory-document status.

Keep critical document dates from becoming an unexpected career obstacle.

Create your Pelastra profile and bring certificates, sea service and CV records into one connected workspace.

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