01
Separate professional identity records
A seaman’s book and competency documents serve different purposes. Keep each as a separate record.
- Document name and number
- Issuing administration
- Validity dates
PROFESSIONAL AND TRAVEL DOCUMENTS
Manage your seaman’s book and travel documents together.
Professional identity, passport, visa and company records are often reviewed together before joining. Separate type and validity date fields reduce last-minute gaps.
Required documents vary by assignment, route, country, flag state and employer. Verify current official requirements before travel.
02
Match travel records to the route
Review passport and visa conditions against the joining port, transit countries and company instructions.
- Passport validity
- Visa type and scope
- Transit requirements
03
Prepare a joining file
Keep current, readable copies ready alongside structured digital records.
- Readable digital copies
- Emergency contact information
- Company-requested documents
Pre-joining document check
Book and passport dates current
Required visas verified
Certificate list matches the role
Medical document checked
Digital and physical copies ready
FREQUENTLY ASKED QUESTIONS
Essential answers
Does a seaman’s book replace a passport?
Use and travel conditions vary by country; passport and visa requirements must be verified separately.
Which records should be stored digitally?
Readable copies of professional identity, certificate, medical, passport and visa records are useful when stored securely.
Is the required document list the same for every contract?
No. Position, vessel type, route, flag state and company rules may require additional documents.
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